13 November 2024
Introduction and purpose
The English Sports Council (Sport England) is a non-departmental public body tasked by law with increasing participation in sport and physical activity (SPA) in England.
As part its of 2021 Uniting the Movement Strategy, it has been reaching out and working with different
stakeholders to remove SPA barriers. One target group is women and girls, which it has been working with since the 2015 launch of the This Girl Can (TGC) campaign.
On 28 November 2024 we will be hosting a TGC webinar to promote the launch of the new phase of the campaign from January 2025 and to inform the sector how they can be part of the next phase of TGC.
It will be hosted by us on Microsoft Teams and will be recorded and published on our TGC website and shared through our social media platforms (LinkedIn, Facebook, Instagram and TGC supporter newsletter) so that other stakeholders may view the content and we can continue promoting the launch.
Whenever we process personal data in any way we must tell you how your personal data will be processed.
About processing
Sport England will be the data controller for your personal data. To find out more about how we process personal data please see our general privacy statement.
You will be the data subject. As a data subject you have several rights which you can enforce against us; again please see our general privacy statement for more details.
Purpose
The webinar recording will allow people who were unable to attend to watch the webinar and hear about developments on the TGC campaign.
Personal data
The personal data that will be processed will be your first and last name and email address,
organisation name, and any accessibility requirements you share with us so you can be invited to and participate in the webinar on the day.
Other personal data may include your voice if you speak, or any personal data that you will share if you speak or make non-anonymised comments in the chat section, your face, gender, ethnicity or any other visible data in any pictorial icon attached to your email address, any material visible during the recording if you leave your camera on.
We ask that you take great care in preventing the inclusion of any personal data you do not wish to be revealed or recorded.
Lawful basis for processing
Our lawful basis for processing your personal data is our public task.
If you are a featured speaker or participant additionally your voice and image, which will include your race, ethnicity and possible health detail. Race, ethnicity and health detail are special category data.
Our lawful basis for processing your special category data will be your explicit consent, which you will be asked to give in a separate document.
How and why your personal data is processed
- This TGC webinar will be performing different types of activities and, depending on the event you participate in, this is how your data will be processed:
- Your personal data will be processed to invite you to the webinar and to share a hyperlink of the recorded event with you after the webinar, where requested, and to contact you to attend future TGC related online events.
- Your voice and image personal data will be processed to record you for audio-video purposes, which will be published online on the TGC website and social media platforms or for use in internal presentations.
- At the time when you are invited to this recorded event you will be provided with a notice about the recording session and how you may consent to participate.
- Your voice will be recorded if you consent to be audio recorded.
- Your special category data will be processed if you consent to be video recorded.
- Your special category data may also be processed to enable you to participate in the webinar.
- Your personal data will also be processed by all the parties to provide contracted services or to respond to complaints, legislative rights requests or statutory and regulatory obligations.
Duration and retention
We will retain the recording and registration form as working material by Sport England for duration of the TGC campaign phase 6, which lasts until 2027, then deleted. However, regarding online publication, material published may still be available even after our removal.
Restricted transfer
Because the recording will be published on social media and the internet, your personal data will be transferred to the relevant jurisdictions where social media proprietors store or host personal data.
Our lawful basis for transferring your personal data outside of the UK will be your consent, which will also be included in the consent document provided.
Third-party applications
We use Microsoft Forms to enable you to sign up to attend the TGC webinar and then to invite registrants to attend the webinar.
We also use the Microsoft Teams application to record the webinar and you can find more detail on how Microsoft processes personal data.
We will be publishing the completed recording on social media applications, YouTube, LinkedIn, Facebook and Instagram. These applications are owned by third parties and any information published there will be processed according to their rules, which can be found on their websites.
Contact details
If you have any questions about this privacy policy or our privacy practices, please contact our DPO: DPO@sportengland.org
Complaints
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues as detailed below. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
If you're in any way dissatisfied with the way we have handled your personal data, Sport England provides a Complaints Procedure.
In addition, regardless of whether you make a complaint under our Procedure you're entitled to lodge a complaint about our data handling practices with the Information Commissioner by writing to:
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
www.ico.org.uk