This video consists of a series of animated scenes explaining how the Active Places online database is kept accurate and up to date, and how it relies on collaboration between different stakeholders. It is set to a gentle music track, with an upbeat voiceover narration.
Voiceover: The Active Places database contains information on around 41,000 sports sites nationwide, with details on 115,000 sports facilities.
We see a close-up of a young female, smiling. The camera pulls back to show her standing in an abstract space, with some floating UI panels around her.
She spins around to face the panels. The main panel in front of her shows a simplified version of Active Places, with a map on the right-hand side and a list of info on the left.
The scene slides off-screen, and is replaced by a simplified UK map, with England highlighted.
Some location pins drop on to the map. A text title appears in time with the voiceover saying ’41,000 Sport sites’. Another title slides on saying ‘115,000 Sport facilities’.
Voiceover: Keeping such a vast dataset accurate requires great teamwork. In this video, we’ll explore how we all work as a team to maintain the data.
A new scene appears, showing four different characters gathered around some Active Places UI panels. The characters represent a range of different demographics, indicating the variety of people involved in maintaining Active Places data.
Voiceover: Updating Data
A title screen appears, with the words ‘Updating Data’ and associated iconography.
Voiceover: Each sports site within Active Places has a designated point of contact, or Site Custodian, responsible for reviewing and updating their facility’s data.
A young man appears, stood in front of a sports hall. He is holding a tablet. He waves happily to the camera.
A title box appears next to him, with the heading ‘Site Custodian’.
Below this we see a subtitle, which says ‘Site: Whitbury Leisure Centre’ and ‘Facilities: Sports Hall’.
Voiceover: Once a year, we ask Site Custodians to audit their records using The Active Places Data Platform, or APDP.
The subtitle now says ‘Annual audit due’. The view changes so that we are now looking over the shoulder of the Site Custodian at the tablet. This says ‘Annual audit due’ at the top, with a calendar shown underneath.
The Custodian swipes up on the tablet, which now shows a stylised version of the Active Places Data Platform.
Voiceover: This is an intuitive web-based platform which guides users through data management actions, and ensures all edits meet a set of quality standards.
We now see the Custodian sat at a desk, using a laptop. We can see over his shoulder that he is using the Active Places Data Platform.
The view changes so we are now looking at his face while he uses the laptop. A floating UI panel appears next to him, showing a range of ticks appearing on screen, to indicate data meeting quality standards.
Voiceover: If needed, our Data Validation Team – or DVT – is available to help by e-mail, phone or live chat.
The UI panel disappears, and another panel appears, showing a smiling man next to the title ‘Data Validation Team’.
The title shortens to ‘DVT’ and some chat bubbles appear next to the man.
Voiceover: Beyond annual audits, data can be updated anytime.
The DVT man now appears on his own, using a phone, with a UI panel behind him. A title appears in front of him, saying ‘Update now’.
Voiceover: If a facility undergoes refurbishment, changes ownership, opens, or closes,
An empty sports hall is shown. A text title appears over it saying ‘Status: Closed’.
Voiceover: custodians – or the DVT – can make immediate updates to reflect these changes.
The title disappears, and the sports hall is now shown as a busy facility with various people taking part in gym activities.
The scene shrinks down so it is now in a UI panel, with the DVT member and Site Custodian stood next to it.
The title on the panels says ‘Status: Closed’. The DVT member taps the panel, and the title changes to ‘Status: Open’.
Voiceover: Identifying Changes
A new title slide appears, with the text ‘Identifying Changes’ and associated iconography.
Voiceover: We collaborate with national governing bodies for sport, local authorities, and the wider sector,
A meeting room in a modern office is shown, with a presenter stood next to a screen that has the Active Places logo on it. The camera tracks in towards the screen.
Voiceover: to pro-actively identify where the information we hold for a site needs updating.
The presenter spins round to face the screen, which becomes some floating UI panels. The meeting room disappears, and the presenter is using a magnifying glass to scan over the panels.
Voiceover: For example, as the Football Foundation collects information on pitches, pitch inspections, and facility investments.
The Football Foundation logo appears on its own in the centre of the screen. Some lines project outwards from it, indicating the collection of data.
Voiceover: This information can alert the DVT to changes, such as new floodlights or pitch reconfigurations.
A new scene appears, with the DVT member walking on-screen to look at a range of floating UI panels. One has a picture of a football pitch; another has the text ‘Floodlights’ and another has the text ‘Reconfigurations’.
Voiceover: As the Football Foundation and Active Places reference sites in the same way, we can build feedback loops that help keep our records current.
The scene wipes off screen. The Football Foundation and Active Places logos appear with some rotating arrows around them to imply the continual sharing of data.
Voiceover: How You Can Help
A new title slide appears, with the text ‘How You Can Help’ and associated iconography.
Voiceover: Accurate data depends on collaboration. Whether you manage a facility or simply use Active Places data, your input is valuable.
We see the character from the beginning of the video, standing alone in an abstract space. She holds up a facility icon, which then becomes the Active Places icon.
Voiceover: If you are a site owner, you can update records by contacting the DVT, who will help ensure your site’s details are correct.
The Site Custodian and DVT member are shown standing at each end of the screen. Between them is a progress bar with the text ‘Updating’. Once the progress bar is full, it becomes a green tick.
Voiceover: If you’re a data user, rather than site owner, you can still help by reporting any errors.
A female data user is shown in an office, using Active Places on a computer.
Voiceover: You can do this using the “Provide Feedback” button on the open site page.
The view changes to show a first-person perspective of the data user’s computer screen. A title box appears saying ‘Provide Feedback’, with a stylised mouse cursor hovering over it.
Voiceover: If you want to provide feedback for multiple sites or simply can’t find the “Provide Feedback” button, email us using the details on the “Contact Us” page.
The view flips back to showing us the data user on her computer. It then swaps back to the screen again, where we can clearly see the ‘Contact Us’ link on the page.
Voiceover: We also welcome updates in any convenient format. For example, if you're reviewing an Active Places report and notice discrepancies, feel free to send a marked-up copy.
We see a report with tables and charts on it. A hand holding a pen goes throw and annotates the report, circling some data and crossing other parts out.
Voiceover: By working together to keep Active Places accurate, we can better support decisions on sports provision across the country.
The character from the beginning is shown walking across an endless abstract space, while icons of sports facilities rotate around her.
Voiceover: helping to build a healthier, more active nation.
The scene slides off-screen and is replaced by a title slide.
The Sport England logo and Active Places logo are at the top.
Underneath this is the text ‘National Sports Facility Database for England’.
Below this are two URLs: activeplacespower.com, and dataplatform.activeplacespower.com.